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HOWTO: Send emails to a group of people based on their category (assigned by you in Outlook Contacts folder)

Document: Q1130

Overview:

In your Outlook contact list, you can assign categories to individual contacts such as Personal, Customer, Vendor or a category you create. You can then send messages to people based on the category you put them in.

Procedure:

  1. Open Outlook and click on your Contacts folder.
  2. Click View-->Arrange By-->Current View-->By Category.
  3. Click on the Category Name you want to which you want to send email. (Not on any individual contact, but the category name at the top of the list.)
  4. Click Actions-->New Message to Contact.
  5. Click in the To: box for the new message.
  6. Click Edit-->Select All.
  7. Click Edit-->Cut.
  8. Click in the Bcc: box.
    1. If you don't see a Bcc: box, click View-->Bcc Field in the message window.
  9. Click Edit-->Paste.

    1. You probably don't want everyone to know everyone else's email address, so make sure you put them in the Bcc field. That'll make their addresses invisible.
  10. Click in the To: box again and type in your email address.
    1. The reason for this is so that if someone replies to all in the message, you'll get it but no one else will.
  11. Type in your message and send it.


Keywords:

send contact category categories outlook

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Notes:

No Notes.

Document Created: Nov 12 2004 3:20PM by: Scott Heffner, last updated: Nov 12 2004 3:22PM - Q1130
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